We have gone through two years of uncertainty, measures, restrictions and many changes in our personal and working lives, but we can say that in 2022 corporate travel is back.

Our whole environment has been affected, from corporate decisions, to company travel policy. Therefore, it is necessary to study and restructure all aspects that affect travel.

Fortunately, vaccinations and prevention have allowed us to return to travel of all kinds, but not everything is back to normal.

If you are afraid of getting lost among so many restrictions and limitations or you are not sure how you should organize your company's next corporate travel.

Here is a selection of important points to consider for corporate travel in 2022.

Choose a travel agency

First of all, you must choose a travel agency that suits your tastes. Today there are thousands of virtual agencies, however, Avenasea has trained and updated personnel in the area of corporate travel to carry out the trip of your dreams.

Depending on each company's travel policy and guidelines, we can advise you in the best way for your trips to be carried out in the most optimal way possible.

We can help you plan everything from booking accommodation to the most comfortable transportation option or the one that best fits your budget. Whatever trip we plan, we will be choosing the best options available for you.

Safety and comfort

Each country, region and even organization has a specific security protocol to prevent mass Covid infection. It is important to take this into account when selecting both accommodation and transportation, as we do not want to expose your workers to possible contagions or uncontrolled environments.

Comfort is a key consideration before planning travel so that workers can enjoy a relaxed and calm environment while conducting meetings.

The balance between safety and comfort is the key to an excellent business trip.

Study travel schedules

When planning corporate travel in this post-pandemic era, the company's calendar should be well studied in order to be able to space out travel dates and avoid any type of mishap that may exist.

In this sense, it is not necessary to extend the trips more than necessary. This means that two meetings could be grouped on the same day to expedite travel, shortening the time that workers are exposed away from home.

Minimize bureaucracy

One of the most common complaints of workers is the work they have to do when it comes to submitting the expense control after each trip, since for many of them this exhausting task is perceived as a great waste of time.

To streamline this activity you can acquire a travel management software that will help make life easier for your employees. This tool is sure to be appreciated.

A corporate travel manager must find harmony in a travel management approach that is functional and helps you control your company's expenses to save as much as possible.

A well-implemented travel system results in productive, cost-effective and well-organized business travel - and satisfied travelers!

Here are some essential steps to choose the best travel management proposal to match your company's travel policy.

1. Identify the advantages and disadvantages of your current approach

The first thing to consider is to check which categories are met to make it an optimal proposal and which problems you need to solve. Once you have done this review, you will have a clearer idea of the solution you should choose.

The most common categories in business travel management methods are:

-Manage the booking directly on leisure travel management websites (Booking.com, Expedia, Kayak, Trivago...).

-Manage the booking in travel agencies or travel management companies.

-Use specialized tools such as virtual travel assistance chatbots.

-Use specific travel management tools for companies.

-Use travel management platforms.

2. Planning and booking business travel shouldn't take forever.

Our tools allow executives to book policy-compliant travel in minutes through our online platform, transforming time spent booking travel into time spent getting work done.

3. Determine the criteria for choosing a business trip for your company.

Once you have established the specific issues your company has, it will be easier to determine which criteria are important to your company when choosing a travel management option. In addition to the criteria, you need to define the specific features your company should look for such as: Equipping a particular executive's options for accessing low-cost flights and hotels. Obtain a simple, easy and fast procedure for managers. Achieve a customer service that is available 24 hours a day, without surcharges or commissions. Unify the actions and procedures in the same web site without having to jump to other pages or redirections.

4. Execute the travel plan of each staff member

Execute your travel plan by faces, paying attention, first of all, to the director of the corporate travel department, who will start the booking process of all company trips, inviting some employees who will carry out their business trip.

5. A solid expense accounting makes future business travel easier

Business travelers need to know how to record their expenses and the process needs to be quick and easy. The best solution to achieve this is to use a travel booking platform or expense/accounting software like the one we offer at Avenasea.

By following these steps, you can ensure a smooth implementation of the best travel management platform for your company.

1. Get a head start by adding the details of the executives in your company who will use the new tool the most so that they can start using it right away.
2. Define the limits of your company's travel policy and set up approval procedures before sending invitations to employees.
3. Spread the name of the platform throughout the company so that employees know as soon as possible what they will need for their business travel.
4. Set up a financial reporting procedure for the financial reporting department.
5. Plan and write an introductory message that clarifies instructions to the employees you will invite to join.

Organizing a business trip is an enriching experience for your company. Corporate travels are essential for the development of any company, either to establish direct contact with employees or to strengthen relationships with other companies.

Corporate travel has the following benefits

• Establish new partnerships with other companies.
• Discover new countries and business opportunities.
• Expand a company's customer base by increasing revenue.
• Broaden the distribution and promotion channels of a product, good or service.
• Learn about other products for new projections in products, goods and services.
• Your employees can learn new languages, to establish new links.

Business trips do not always have the same objective, there is always something that differentiates them, since each one of them is carried out looking for different purposes according to the interests of your company.

Here are some typologies that will stand out in your business area

1. Business travel

One of the positive aspects of this type of business trip is that it allows the company to know which could be its potential clients, as well as the distribution and promotion channels of its products, goods or services, allowing it to negotiate new contracts or carry out new renewals.

2. Executive travel

Executive trips are usually made by senior executives of the company with the purpose of establishing and strengthening relationships with other companies. These trips are used to conquer new alliances with suppliers, adjust pending collaborations, concession of facilities, or also to inform about a project they are carrying out together.

The links through digital channels are dispensable for business relationships where there is a direct and personal contact, as they are executed with greater seriousness, speed and strength.

3. Internal meetings

As a recommendation for this type of travel, the logistics must be perfect, also you have to know how to use automation tools that allow you to carry out the planning optimally, since in this type of internal meetings gather all the most important executives of the company.

4. Events, congresses or conventions

These types of events are held throughout the year, bringing together a large number of people, and are mandatory attendance due to the advantages they can bring to your company.

These events serve to expand your network of contacts, as well as to learn from other companies, allowing you to study your competition and your area of activity.

5. Technical trips

Technical trips can be given individually, by department or include all members of a team. The main purpose of this trip is to review the operation of your company's offices, an inauguration or to study new working methods in their respective new headquarters.

6. Incentive trips

This is one of the business trips that will please your staff the most, because it seeks to create and strengthen interpersonal and working relationships. The main objective of this trip is to motivate the work team after the execution of a good project, so that the leisure time and the time dedicated to work will keep your executives happy.

7. Training travels

In this type of trip, employees receive some kind of training to better perform their work in a certain area or to learn about a new work method or industry trend, generally they are short trips, one or two days.

What is Corporate Travel?

Corporate Travel is a work tool used by many companies when bringing together their executives, clients or suppliers, who are in different locations, regardless of whether it is nationally or internationally.

Despite all the current means of communication that are available, such as Facebook, Telegram, Zoom, etc., in some cases companies consider it a key point that their employees can travel to meet personally in order to achieve better results.

The most effective way to make this process flow properly is to implement clear corporate travel policies and communicate them to employees, thus avoiding problems and gaining better control over expenses.

It is important that this set of rules be written down to ensure that executives are aware of them so that they can enforce compliance. Among the aspects that must be addressed when establishing these travel policies we have: the rules for travel, classes or hierarchies to choose, prior approval processes, among others.

Avenasea offers the best prices when planning your trips

If corporate trips are frequent in your company, it is best to hire an external agency such as Avenasea, to take care of all the management at an economical price, without the bureaucracy required by large travel agencies.

Although the objective of a corporate trip is the effective culmination of all its goals, it is important that this can be accomplished respecting the costs destined for it. Some companies even calculate the "return" on the investment they are making in their corporate travel.

Our specialized team can help you save on unnecessary expenses so that your employees and clients can enjoy their well-deserved rest to the fullest.

Having a specialized travel agency like Avenasea can help you achieve the best planning for your corporate travel, so that your employees can make the most of this rewarding experience.

What services we offer to our customers

1. Contacting suppliers and reaching agreements, depending on the number of trips, being able to get discounts in airlines, hotels and restaurants.
2. Our specialized team can help you get the best reservations at a lower cost.
3. We help you to plan your trips with time to be able to make comparisons between various alternatives for accommodation, transfers, meals, among others.
4. We use technologies such as online comparators, mobile apps, to better manage travel without complications and take advantage of their offers.

So, don't wait any longer and contact us.

A corporate travel manager is responsible for managing the travel needs and requirements for an organization. They help with organizing business trips and provide tactical direction specific to the industry they are in. The role of a corporate travel manager has evolved over time. It used to just include booking flights and hotels for employees but now there are many more responsibilities that fall under this job description.

A corporate travel manager is responsible for managing the travel needs

and requirements for an organization.

A corporate travel manager is responsible for managing the travel needs and requirements for an organization.

According to the U.S Bureau of Labor Statistics, a corporate travel manager's responsibilities include researching and booking travel, ensuring that employees receive their travel documents on time and advising management on travel policies.

A typical day as a corporate travel manager may involve researching airlines, hotels and rental cars through online tools or phone calls; arranging for flights; following up with clients about upcoming reservations; answering questions about various aspects of business trips (including airline regulations); preparing expense reports for reimbursement; communicating with vendors regarding billing issues or other problems.

A bachelor's degree in business administration is required, as well as previous experience managing teams within an organization or working in another related field such as human resources management or marketing communications.*

Because of their specialised knowledge, they are better able to

negotiate with travel agents, hotels, and airlines to get the best services at minimal cost.

A corporate travel manager can often negotiate better deals for their clients. This is because they have a better understanding of the industry and will know what is available, as well as what isn't. They also have in-depth knowledge of the various options available and will be able to recommend the best option for a particular need. For example, if you need to book flights from Melbourne to London but don't want to pay $1000 per person per night at an airport hotel, your CTM may know about a nearby hotel that offers rooms for half that price and includes free shuttle service between there and the airport.

In short: A corporate travel manager knows all about booking trips for employees---and because of their specialised knowledge, they are better able to negotiate with travel agents, hotels, airlines or any other suppliers involved in organising business trips. By negotiating directly with these suppliers themselves (instead of going through third parties like Expedia), CTM's can often save money on services like room upgrades or car rentals - which means more cash left over when it comes time

Corporate travel managers impact organizations in many ways. They save

companies money by negotiating lower rates with all types of travel suppliers.

Corporate travel managers impact organizations in many ways. They save companies money by negotiating lower rates with all types of travel suppliers. They do this by having more knowledge of the industry than most other people, which makes them great negotiators. Corporate travelers may have a lot on their plate, but they can rest assured knowing that the CTM is working hard to make sure that their trip goes smoothly and efficiently.

They help with organizing business trips and provide tactical direction

specific to the industry they are in.

Corporate travel managers are usually assigned to a specific industry. They know the best places to go, they know which hotels are best for the industry, they know which airlines have the best deals, they know which airports have the best facilities, and they know which travel deals are best for the company and its employees.

The role of corporate travel manager is a big one---you're not just booking flights and hotels anymore; you have an entire team working under you.

Prior to the Internet, it was very difficult to find out about airfare

and hotel prices.

Before the Internet, it was very difficult to find out about airfare and hotel prices.

You had to call travel agents. You had to call hotels. And you had to call airlines. If you wanted information on a particular destination, then you had to wait for brochures from the hotel or resort itself and make sure they arrived in time before your meeting date! Travel agents also sent out brochures with information on destinations in them, but if you wanted advice on which airline/hotel combination would work best for your group trip, again---more waiting around for someone else's schedule!

Sometimes you would spend hours going through brochures just to get

basic information before you could start planning a trip.

In the past, corporate travel managers had to rely on a team of associates to handle all of their travel needs. Often times, this meant that it would take weeks or even months before you could get any information about your trip. You may have had to visit a library or sit in front of a computer for hours just to find out basic details about flights, hotels and rental cars. In fact, sometimes you would spend hours going through brochures just to get basic information before you could start planning a trip.

Nowadays this has all changed thanks to technology that allows individuals from anywhere with access internet access (think smartphones) make reservations for everything from rental cars through companies like Hertz Rent-a-Car and Avis Car Rental Companies as well as purchase tickets for airlines such as Southwest Airlines and United Airlines without leaving home!

But today, everything has gone online. You can book flights and reserve

hotels in just a few clicks using your laptop or smartphone.

But today, everything has gone online. You can book flights and reserve hotels in just a few clicks using your laptop or smartphone. The process is so fast that most people prefer travelling on their own without consulting any travel agent at all!

This shift in the way travel is done has reduced the need for corporate travel managers to do their job personally. Instead, they now spend more of their time managing budgets and ensuring that all employees adhere to policies related to financial reporting. In addition to these tasks, corporate travel managers are also responsible for training employees on how to use various tools like Expedia and Orbitz so that they know how to find flight deals without having to go through the company's internal systems.

The process is so fast that most people prefer travelling on their own

without consulting any travel agent at all!

The Internet has made it possible for you to find prices and book travel without any help from a travel agent. It is also easy to find information about hotels, flights and car rental. If you have a problem with your flight, you can call the airline directly or contact them through their website.

The process is so fast that most people prefer travelling on their own without consulting any travel agent at all!

Corporate travel managers play an important role in making your company

run smoothly.

Corporate travel managers play an important role in making your company run smoothly. They are responsible for managing the travel needs and requirements for an organization. They are better able to negotiate with travel agents, hotels, and airlines to get the best services at minimal cost. In addition to negotiating on behalf of companies, they help with organizing business trips and provide tactical direction specific to the industry they are in.

Conclusion

Corporate travel managers are an essential part of any company that needs to make frequent business trips. They save companies money by negotiating lower rates with all types of travel suppliers and providing tactical direction specific to the industry they are in. They also help with organizing business trips and provide tactical direction specific to the industry they are in. Prior to the Internet, it was very difficult to find out about airfare and hotel prices but today everything has gone online so you can book flights or reserve hotels in just a few clicks using your laptop or smartphone! The process is so fast that most people prefer travelling on their own without consulting any travel agent at all!

If you're a hotel owner or manager, then you understand the importance of standing out from your competitors. But if you're not careful, your RFPs can end up blending into the background noise and losing their impact. Fortunately, there are ways to make sure that doesn't happen:

Do you want to stand out among the competition? Then your RFPs need to be better.

RFPs are a great way to get new customers, but only if you win them. And the more RFP bids you win, the more likely you are to be successful in your business. In fact, RFPs have become an important part of many companies' marketing strategies and serve as another way for businesses and organizations to find the right products or services for their needs.

But how do you make sure your company wins as many RFP bids as possible? The answer is simple: write better responses!

What differentiates you from your competitors?

What differentiates you from your competitors?

A lot of people think that simply being the best hotel in town is enough to win an RFP. But as competitive as the hospitality industry has become, and for good reason, it's not enough to be "just" a great hotel. Hoteliers need to take a hard look at why they are better than their competitors—and then make sure they communicate this difference clearly in their proposal. For example:

• If you have a smaller footprint that allows for more personalized service and less waiting time, say so.
• If you offer an offsite dining experience that is worth traveling across town for, say so.
• If your location offers a view of something special (a national park or city landmark), mention it!

What are the greatest threats to your market share?

For each of these threats, list the top three to five ways you can mitigate that threat.

For example:

• Competition: We will be offering a new product line in the next six months that will increase our presence and reduce competition for our current clientele.
• Technology: Our company has developed a proprietary mobile app that will allow customers to access our products from anywhere at any time. This will make it easier for them to shop with us without having to drive all over town trying different stores looking for what they need or want.

In a poor economy, how well do you manage costs and expenses?

• How do you manage costs and expenses?
• How can you cut back on expenses?
• What are the most effective ways to reduce costs in a hotel?
• What are the most effective ways to reduce costs in a hotel chain?

How do you measure the success of your hotel?

Hotel success can be measured in any number of ways. It's important to understand what your goals are, and then to measure the items that will drive your goals. Here are some examples:

• Revenue (i.e., room nights sold)
• Guest satisfaction (i.e., customer satisfaction surveys)
• Number of repeat bookings by existing guests

You can also measure other things like brand awareness and social media engagement, but those are less likely to have a direct impact on revenue.

How do you measure guest satisfaction?

How do you measure guest satisfaction?

It's a common question that hoteliers ask. Guests are the lifeblood of your business and if they stay happy, then things will run smoothly for your hotel.

The best way to gauge guest satisfaction is through surveys and feedback. You can try asking them if they would recommend the hotel to friends or family members or perhaps see what their biggest complaint was about their stay. This information can be used as a starting point for improving customer service and making changes to improve it further down the line.

It's much more effective than relying on reviews alone because those only reflect one person's experience while reviews are often filtered by travel bloggers who want a good review themselves in exchange (and often don't tell anyone else).

How does your hotel support the community?

How does your hotel support the community?

To win an RFP, you need to know how your hotel's services support the interests of all stakeholders (customers, employees and community). Your community involvement should include:

• Community outreach programs that help bring awareness to local issues affecting people in the area.
• Community events, such as charity walks and cultural festivals.
• Donation programs that provide funding for local charities and non-profits that align with your brand. This could include food donations or money donated through a matching program where customers donate money to a designated organization when they stay at your hotel.

What tools does your hotel use to track guest feedback and preferences?

Customer feedback is one of the most powerful tools you can use to improve your hotel's guest experience, satisfaction, loyalty and retention.

But if you're not tracking customer feedback effectively, it's like driving a car without a steering wheel or brakes. You'll never be able to make any changes or improvements until something goes wrong (and then it might be too late).

Here are some questions for you:

• How do you know what your guests want?
• Are your employees always giving feedback? Do they know how important it is?
• Do you have a system in place to gather guest comments and complaints and analyze them regularly?

Making sure that your RFPs are targeted and personalized is important in this industry.

Making sure that your RFPs are targeted and personalized is important in this industry. Don't just send out a standard response to every RFP you get; make sure it's tailored to the hotel and community in question. To do this, first read the RFP thoroughly to determine what they're looking for. Then make sure that your proposal answers those questions and addresses their needs properly. Remember: they're not just going to give the bid away because you answered all of their questions correctly - there are other companies out there vying for the same job as well! You'll have to go above and beyond if you want them to choose yours over theirs!

Conclusion

We hope that our tips and tricks for improving your RFPs have helped you win more bids. We know that this is a competitive industry, but if you know how to reach out to potential clients and make them want your services then there's no reason why you shouldn't be successful!

Luxury planners are a group of highly-sought after people with the power to influence hotels in their decisions. They have high standards, but they also know that luxury comes at a price—and they're willing to pay it. In order for you to get their business, you need to be able to show them why your hotel is worth every penny.

Personalize your approach.

Personalize your approach.

The luxury hotel event planner is a busy, on-the-go professional who is responsible for creating and executing fantastic events at luxury hotels. They are a combination of marketing, operations and sales all rolled into one. As such, they have many demands on their time. Make it easy for them to respond to your request by using their name when contacting them. Also use their title (if applicable), company name and location (if applicable), as well as their industry or role within the organization (if applicable). If you can find out their contact information and include that in any communication with them as well – even better!

Understand the importance of customer relationships.

Customer relationship management (CRM) is the process of managing relationships with customers, while simultaneously improving their enjoyment and loyalty. It's a critical aspect of business growth and success, but it isn't as simple as it sounds.

If you want to build strong customer relationships, you need to communicate with those customers on a regular basis. You also need to be able to listen closely when they talk back—as well as react quickly when they have an issue or concern. In order for this process to work smoothly, it's important that all your employees are trained in effective communication techniques like active listening and empathy-based problem solving skills (EBS).

Show off your unique selling proposition.

Every good business has a unique selling proposition (USP). It's the one thing that makes your company stand out from the competition. A USP can be something as simple as a product feature or price point, but it can also be something more intangible, like your brand identity and personality. If you want to reach luxury planners for hotel events, you need to develop an attention-grabbing USP—and then convey it in every email and conversation you have with potential clients.

The best way to create a compelling USP is through research into your target audience's needs and desires. Think about what they're looking for in their ideal event planner: how much experience do they have? What kind of service do they expect? What are their budget limitations? Once you've identified these factors, think about how they affect what kinds of events you offer—and why those events will resonate with this particular clientele.

Once you've got this figured out, it's time for the fun part: sharing your findings with potential clients! You'll want to find ways of communicating this information that reflect both who your target audience is (i.e., affluent) and what makes them unique (their desire for high-quality products).

Give them something to talk about.

Give them something to talk about.

The best and most effective way to attract luxury planners is by giving them a reason to talk about your hotel, your event, and/or your brand. If they have something interesting to share with their followers and their clients, they'll be happy that you provided it for them.

Emphasize the value of face-to-face communications.

We live in a world where we think we can do everything online. But events are not an easy task to plan. If you want to get the best results from your event, there are some things that work better in person than over email or chat. Let's look at some of them:

• A creative process requires creative thinking and a lot of communication. Planning an event is often a collaborative process between different departments within the organization and external vendors. You need all these people to brainstorm together in order for your idea to come alive for your attendees. In other words, it requires face-to-face communications or video calls so everyone can see each other's ideas at once, rather than just reading them on a screen or having one person send emails back and forth with another person who might not be available right away due to time zone differences (or just because they don't check their emails every second).

Direct engagement with planners is the key to winning their business.

It's important to understand that planners are often working on tight deadlines, with multiple clients and competing demands. They need to know that you can deliver what they need—and that it will be worth their while. Show them how your company can set them apart from the competition by providing personalized service and top-notch food and beverage.

Make sure that you can answer questions about your own unique approach, highlight its value in a clear way, and show how it will benefit the planner's clients. For example: “My winemaking philosophy emphasizes terroir, which means that each vintage is unique because it reflects its environment. In addition to having an established reputation for selecting excellent grapes from vineyards around the world (which makes my wines special), we also have our own production facility here in Napa Valley where we craft our wines with care every step of the way."

Conclusion

To sum up, we've covered a lot of ground in this post. We've looked at the ways that luxury planners can be reached, and how you should approach them. We hope that you've found some useful tips here to help guide your plans for meeting with luxury planners. The bottom line is that there are many different types of planners out there, so it's important that you understand what makes each group tick in order to reach them effectively